ActivePDF Blog

Exploring “Single Pane of Glass” for PDF Archiving

Networks are capable of supporting nearly any form of data including application, cloud, storage, video, audio, etc. But can one tool do everything? For full visibility and control, the term “single pane of glass” describes just that. Some IT professionals may debate the possibility of a “single pane of glass” for network management. However, when it comes to PDF archiving, “single pane of glass” is not only possible, it’s becoming mission-critical in archiving digital documents.

Industries from healthcare to government agencies are turning to PDF tools for archiving. One tool in particular is DocSight™ DocConverter, which converts documents to PDF/A, the international standard for long-term archival storage. DocConverter transforms hundreds of file types to and from PDF with high fidelity and consistent reproduction. Optional output and validation of PDF/A ensures documents meet demanding compliance requirements.

With long-term storage in PDF, documents become a reproducible part of an organization’s archiving systems and strategy. Libraries, newspapers, regulators, legal systems, and healthcare facilities require the assurance that their electronically archived documents can be preserved over a long period of time, while still allowing for predictable document retrieval and rendering available through a singular tool.

Get to Know DocConverter
With DocConverter, IT departments can manage archiving digital documents through PDF processes, instead of dealing with a number of separate solutions. If there is a networking problem, DocConverter is designed in such a way that even without a “single pane of glass” for archiving, disruptions are minimized.

There is also the matter of scale. Like other ActivePDF products, DocConverter can multitask, furthering the “single pane of glass” methodology. Instead of buying multiple contracts, DocConverter has the components of conversion, storage, and document management (if built into a document management solution).

DocConverter saves time, is easy to use, and also saves money, because when dealing with a “single pane of glass” environment, there is only one purchase – one license fee. A single license or support fee, takes an additional burden off the IT department.

PDF/A standards includes:
The purpose of PDF/A standard is to maintain longevity of PDF files. This happens by excluding anything that can’t be totally contained within the file. Disallowing external features means the document will be displayed the same way every time regardless of circumstance.

PDF/A Basic Features:
To comply with PDF/A, a document needs the following features:

  • All visual content within the document must be imbedded (including text, raster and vector images)
  • Information derived from external sources is disallowed
  • All fonts must be embedded and capable of universal rendering (and be legally embeddable)
  • The ColorSpace defined in the document must be device-independent
  • All document metadata must be standards-based

That’s the PDF/A standard in a nutshell, but there’s more when weighing options on “single pane of glass” archiving. Learn more about how DocConverter can help your organization move closer to a complete digital transformation.

Posted: 9/18/2017