ActivePDF Blog

6 Ways to Secure PDF Documents

As recently reported in Yahoo Finance, a whopping 90% of user-generated passwords are predicted to be vulnerable to hacking. The good news is, with a little knowledge, you can protect yourself and your business from becoming part of this staggering statistic. Here are a few ways to help keep your digital documents safe and sound:

#1 Secure Your Software
An unencrypted PDF allows anyone with access to your files to cut-and-paste text, extract images and even convert to a Word file. This is a disaster for businesses that have no idea if their PDF software has the necessary security encryption in place. ActivePDF addresses high-level security to better ensure unauthorized users cannot copy-and-paste, print, or ‘Save As’ another document.

#2 Before You Hit Send...
As much as we all love email, it’s an easy gateway for cyber crime. Regardless if your network’s firewall is made out of granite, you are still susceptible to even the most inexperienced hacker. Your best protection is to refrain from transmitting sensitive documents through email. Some businesses use a file sharing service (such as Dropbox) as a more secure sharing option.

#3 Password Mashup
Are you still using ‘welcome123’ as your password? Or even worse, are you using it for everything? Well, you’re not alone. Studies show that 55% of people use the same password for all their files. Now, consider the fact that it only takes hackers an average of 0.29 milliseconds to crack a lowercase, 7-letter password – And that includes PDF passwords! So how do you create more secure passwords? Consider checking into password manager programs. They have tools that will help you create more secure logins and strong passwords. 

#4 Automate Document Filing
Here at ActivePDF, we are all about enhancing your document workflow automation with PDF functionality. Why? Because automating documents to PDF eliminates the possibility of misfiling sensitive files and better ensures that documents are stored in their appropriate folders at all time. When correct security controls are assigned, it’s like locking your files in a vaul!.

#5 Remember the Keys!
PDF Advanced Encryption System (AES) is a universal standard encryption system with a block size of 128 bits, including two different key lengths: 128 and 256. These are the keys that lock and unlock your sensitive information. Obviously, the longer key length is more desirable because it’s more difficult to crack. This is why ActivePDF Toolkit includes AES 256-bit PDF encryption, to offer the highest amount of protection possible.

#6 Beware of FREE
And finally, beware of “free” anything, but especially low-grade PDF software or suspicious PDF software providers. If you do decide to go the free route, use your better judgement and of course, do your research. If you have the slightest doubt or feel you are opening yourself up to “scareware,” back away and seek out another option.

For safe and dependable PDF tools, IT professionals turn to ActivePDF products. For more information and free trials, visit

Sources:; IT Business Edge;;;;;


Posted: 7/11/2016
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