ActivePDF Blog

Solving Workflow Problems with Server-Based PDF Processes

A hospital needs to take their online intake forms and turn them into a printable, signature-ready document. A mortgage company needs to streamline the process of routing and archiving their application paperwork. An insurance company needs to stitch portions of multiple source documents into one new document.

What do all of these problems have in common? They can all be solved with server-based PDF processes.

With a server-based PDF workflow, converting documents into PDF documents and then manipulating, distributing and/or archiving them is all handled programmatically as part of the underlying application software. This approach enables businesses to seamlessly integrate PDF processes into the workflow. Contrast this to desktop-based PDF integrations and you quickly see why server-based PDF processes are better for business. After all, the desktop-based approach relies on individual staff members manually opening a document, performing the needed PDF manipulation, and then ensuring that the next step in the workflow takes place.

The benefits of server-based PDF integrations
The high-volume PDF conversion and manipulation provided by server-based PDF processes can streamline document-based workflows in a business environment, saving both time and money. The ActivePDF suite of PDF tools can help:

  • Eliminate manual processes – For example, say your process involves filling out a tax form. By using ActivePDF Toolkit, you can programmatically pull the necessary data out of your database and populate the form, making it ready to be automatically routed to the next step in the process. This eliminates many of the human errors that a manual process would otherwise entail.
  • Increase efficiency – Easily convert documents to PDF and then do whatever comes next in the workflow process. With programmatic PDF manipulation, documents can be securely digitized, annotated, watermarked, auto-filled, appended, combined, categorized, searched, distributed and archived.
  • ‚ÄčEnsure standardization – The programming behind PDF business processes results in standardization, ensuring that no step in the process is forgotten or done incorrectly. This is also useful for enterprise content management, since the storing and organization of data is often just as important as the data itself.
  • Handle high volumes – Quickly convert hundreds of thousands of documents from HTML, Word, Excel, PostScript or other common formats into PDF or PDF/A.
  • Provide easy scalability – Take on more workload as needed, without having to worry about manpower problems. With server-based PDF processes, sudden spikes in volume (such as what are commonly seen in the insurance industry after a widespread flood) are handled as part of the normal workflow.
  • Archiving and preservation – PDF/A is an ISO-standardized version of PDF, specialized for use in the archiving and long-term preservation of electronic documents. There is confidence in knowing that in 100 years from now your PDF/A documents will be unchanged and fully renderable. PDF/A ensures that the formatting and font information is stored within the document, unchanged by time or updated applications.
  • Improve security – PDF Advanced Encryption System (AES) is a universal standard encryption system with a block sized of 128 bits, including two different key lengths: 128 and 256. The longer the key length, the harder it is for hackers to crack. For banks, insurance companies, financial planning, etc., data security is a high priority. PDF tools such as ActivePDF Toolkit includes AES 256-bit PDF encryption – offering the highest amount of protection possible. For more insight on PDF security, read “6 Ways to Secure PDF Documents” on the ActivePDF blogs page.

In sum, server-based PDF processes are better for business because they enable you to handle high volumes of documents in the most efficient way possible, thus saving time and expense. That said, although PDF is just a file format, the programming behind it can quickly get complicated. ActivePDF makes implementing server-based PDF processes easy by eliminating the need to “reinvent the wheel” by writing all of this complex code from scratch. The ActivePDF suite of PDF tools are easy to configure, and built with a clear focus on scalability, extensibility and high fidelity, delivering easier deployment and administered for reduced total cost of ownership.

Want to learn more about how ActivePDF can support improvements to your business processes? Use our Product Finder to see which products will work best for you, or contact us directly by giving us a call at 866-468-6733 (8 a.m. to 5 p.m. PST) or using our online contact form.

Posted: 4/3/2017
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