Converting PDF Files

How to Convert Word to PDF

Operating under the umbrella of ActivePDF's suite of server-based PDF content curation, DocConverter allows control of PDF conversion for enterprise applications while enabling process management from a centralized location.

In this Learning Center article, we'll provide instructions on how to convert Word documents to PDF in 7 easy steps.

This process is easy enough for novices to follow, but also gives you a glimpse of the potential scalability power that users and enterprise applications require.

Word File Quick Facts:

  • Released on October 25, 1983, Microsoft Word (or simply Word) is a format used in most word-processing software, including Microsoft Office.
  • A Word file can contain formatted text, images, tables, graphs, charts, page formatting, and print settings.
  • Microsoft Word's native file formats are denoted either by a .doc or .docx filename extension.
  • Opening a Word Document file in a version of Word other than the one with which it was created can cause incorrect display of the document. 
  • The latest version (as of this writing) is Word 16, released with Microsoft Office 2019.


Woman converting Word to PDF with ActivePDF software


Why Convert Word to PDF?

With each version of Microsoft Word, the standards for the DOC format change slightly, which can cause some compatibility issues. This is why it is recommended to convert Word files to PDF, especially before archiving.

As we know, one of the biggest advantages to using PDF files is that there are regular updates to the file type, which can improve security, handling of different formats, and more. This is great because it means you won’t have to deal with the potential of compromised files due to an un-updated format.

Another important reason for converting PDF to Word in an archiving situation, is that a PDF is compatible with virtually any platform. Just about anyone can open a PDF whether it is on Windows, Mac, an iPhone or Android; and without the need of running Microsoft software.

How to Convert Word to PDF in 7 Easy Steps:

  1. Before we begin to convert Word to PDF, verify that the DocConverter settings for the active PDF profile are configured within the desired parameters for your project by accessing the ActivePDF Configuration Manager. The ActivePDF Configuration Manager provides one location to access all your UI-configurable ActivePDF products. 
    ActivePDF Configuration Manager to convert Word To PDF
  2. Next, create a saved copy of the Word file designated for PDF conversion.
  3. Open the ActivePDF Watch Folder that was created during installation of the DocConverter application.
  4. Drag and drop or copy and paste the saved Word file into the Input folder of this directory.
  5. Once the file has been placed into the Input folder, DocConverter automatically creates a PDF copy of the file and saves the copy in the Output folder.
  6. The original Word file is saved into the Originals folder for safe keeping and can be transferred to a preferred location thereafter.
  7. Open the Output folder to access the newly created PDF file for use and the conversion process is complete.

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Word-to-PDF Conversion is Easy with DocConverter!

In just those 7 simple steps, a Word file has been converted to PDF and can now be accessible locally for individual users or via a network for file sharing across enterprise business configurations.

DocConverter provides a multitude of configuration options allowing full customization to cater to both personal and professional needs such as:

Microsoft Excel to PDF conversion

Compression of page objects and fonts allowing for smaller file sizes

Automatically unzips compressed folders and auto converts contents

Secures PDF output with 40-bit or 128-bit RC4; or 128 or 256-bit AES encryption

Conversion from PDF to Microsoft Word, Excel, PowerPoint, HTML, Text, Image, and PDF/A formats

Scheduled file conversions for maximization of server resources during high business production usage

Script actions to take place after file conversion

In Conclusion: How to Convert Word to PDF

This is the same conversion process used by successful education institutions such as Indiana University, which converts hundreds of student resume's from Word to PDF, enabling the university to help graduates with job placements. To learn how other educational institutions, as well as Fortune 500 businesses are using DocConverter by ActivePDF, visit our Case Studies homepage.

For the full list of configurable options provided by DocConverter, access the user’s guide at ~

There's no reason to wait! Get started by downloading DocConverter Today!

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ActivePDF DocConverter is a powerful .NET document conversion solution with API, offering support for popular file types that convert to and from PDF. Extend scalable conversion capabilities across the enterprise while managing processes from a single location. Integrate document conversion into your existing applications. Create watched folders for simple drag-and drop conversions, auto append new pages to existing PDF and retain interactive elements with secure PDF output.

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