CASE STUDY OVERVIEW

The Kelley School of Business at Indiana University implements ActivePDF Server, ToolkitWebGrabber, and DocConverter – providing students the ability to easily create, convert, search, and navigate resumes (and other related files) without clogging up the university servers.

Implementing a range of ActivePDF solutions provides the Kelley School of Business the ability to connect students to internships and employment opportunities to both large and small businesses throughout the world.

Indiana University Deploys ActivePDF Tools to Jump-Start Student Careers

The Kelley School of Business at Indiana University is ranked as one of the top business schools in the country by U.S. News and Business Week.

To help jump start the careers of Kelley School of Business students and alumni, the Undergraduate and Graduate Career Services Departments work to facilitate placements within Fortune 500 companies and other national and international organizations.

Challenges

The Kelley School assists students in applying for internship and employment opportunities through both recruiting events and an online job board. Originally, resumes could only be uploaded as HTML, requiring students to type the HTML code into a form field on the website.

Though several HTML templates were provided to assist students in formatting and submitting their resumes, the Career Services Department received a steady flow of calls and emails from frustrated users requesting help or an alternate upload method.

In addition, most students were creating their original resumes in Microsoft® Word prior to uploading them in HTML. However, storing Word documents on the school’s server presented a problem.  As employer queries typically yielded 10 to 50 resumes, the process of emailing or downloading each individual document became far too complicated and cumbersome.

 

Solutions

The Career Services team’s hunt for a PDF converter uncovered a number of products that fell short of their expectations and requirements.

"Many of the other products had poor performance and did not integrate well with our servers," recalls Patti Parkes, Director of Information Systems for the Kelley School of Business. “Very few products offered a way to automate the combination of multiple files.”

The developers’ search ended upon discovering the ActivePDF suite of server-side products. They chose ActivePDF Server, DocConverter, WebGrabber, and Toolkit, for their extensive feature lists and ease of implementation.

Uploading resumes is now as simple as browsing to the appropriate Word document on their system and clicking “Submit.” Upon submission, the document is converted to PDF using DocConverter and uploaded to the school’s server. The original file is also retained, allowing each student to return at a later date and download his or her resume in Word to perform edits.

The process of querying the Career Services database is also unchanged, allowing staff and hiring managers to quickly filter resumes by specific criteria. The staff now has the option to assemble the resumes into a single PDF for submission to potential employers.

The original ColdFusion cover letters and informational pages are also converted to PDF using WebGrabber. These supplemental pages are then appended to the resumes using Toolkit, resulting in a single, navigable PDF that can be emailed to the potential employer.

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Results

The Kelley School of Business Undergraduate and Graduate Career Services team now uses ActivePDF products to convert all student-uploaded resumes and generate customized resume packets for their partner companies. Through their implementation of Server, DocConverter, WebGrabber, and Toolkit the department has:

  • Automated the conversion of thousands of PDF resumes.
  • Reduced the time spent troubleshooting by simplifying processes.
  • Increased both student and employer satisfaction through easy resume distribution.

Kelley School of Business students can now upload professional resumes without issue. The benefits to the Career Services staff have been made clear by the drop in student requests for assistance in the upload process.

"The task of creating HTML resumes was cumbersome for the students," says Parkes. "Students can now upload Word-generated resumes and have them converted in real time to PDF with just a click."

The new format has also been well received by employers, as the addition of bookmarks have enabled hiring managers to navigate the resume packets and select candidates for interviews easier than ever before. "The price is right and ActivePDF provides more functionality and is more robust than other products that we tried.”

 

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